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Large mailboxes are not a feature per se, but rather, an architectural change in the underlying Exchange 2010 database and storage system. To support such a plan, Exchange 2010 introduced two new features: large mailboxes and personal archives. If users are allowed to store email outside of the Exchange environment, then such locations should integrate with records management and eDiscovery tools. There are a number approaches to centralizing storage of email within the Exchange environment proper. 2 Ideally, PST files would be eliminated, and users would not be permitted to store email outside of Exchange, except in a managed repository (for example, an email archiving solution). ![]() Email outside the control of Exchange-for example, residing in PST files-is beyond the control and order imposed by Exchange 2010’s records management and eDiscovery features.Ĭonsequently, when contemplating deployment of Exchange 2010’s records management and eDiscovery features, it is essential to create a plan to bring all email into the Exchange environment proper. One of the first considerations when implementing Exchange 2010’s records management and eDiscovery features is centralizing the storage of email on the Exchange Server itself. The retention policies for backup and server based email should be carefully synchronized. Centralizing Storage of Email 1 While beyond the scope of this article, any discussion about centralizing the storage and management of email should also address backup media retention policies. This article examines these features-and others-in an effort to provide legal and RIM professionals with an understanding of whether-and how to-leverage the native records management and eDiscovery features of Exchange 2010.
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